AM00601 FINANCE AND ACCOUNTANCY MANAGER

Coordinating and supervising the accounting of the mission (accounting, treasury, audit procedures, etc.) according to the instructions of the Finance Coordinator, and in compliance with legal obligations and MSF standards and protocols in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the mission. |

Accountabilities

Being responsible for quality and timely accounting for the whole mission e.g. cash procedures, bank accounts, receipts and supporting documents, electronic data entry, consolidation of overall mission accounting, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to MSF guidelines, financial standards and procedures.
Coordinating and overseeing the monthly and yearly closing of accounts and balance sheet, and reporting the mission's accounting statement through monthly and weekly reports, in order to verify the evolution of project finances and provide information about them
Being responsible for the financial management of donor contracts e.g. preparing and verifying the financial reports to donors, following up and analysing the need for amendments. Ensuring reporting conditions are met and stakeholders in the mission are informed of their responsibilities (for example, logistics for stock inventory, quotes)
Coordinating and overseeing the payment of tax liabilities in order to comply with legal obligations.
Coordinating and supervising the conduct of local audits relating to accounting, tax, labour, stock and asset management
Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required and to improve people's capabilities
Is the technical reference for any accounting-related issue including compliance with MSF financial standards and procedures, legal compliance, training and support on the MSF accounting software / system
When required, briefing all staff involved, on specific accountancy management (Mission Coordination Team, Administration Managers, Logistics Managers, etc).

Education

Essential solid accountancy training and experience-professional accounting qualification.
Desirable University degree in accounting, finance or business administration.

Experience

Essential 4 years previous experience in similar relevant position jobs. In OCBA, essential 2 years of previous experience is similar relevant positions

Language Level Description

B2 Independent User

Vantage or upper intermediate

Can understand the main ideas of complex text on both concrete and abstract topics, including technical discussions in his/her field of specialisation.
Can interact with a degree of fluency and spontaneity that makes regular interaction with native speakers quite possible without strain for either party.
Can produce clear, detailed text on a wide range of subjects and explain a viewpoint on a topical issue giving the advantages and disadvantages of various options.

Technical Skills

Money/Cash Management

MASTER

Perfect knowledge of mission security/cash guideline/procedures (transfers, keeping money,...)

and able to implement them

Perfect knowledge of national rules in terms of money circulation and bank system

Book-keeping

EXPERT

Able to define MSF accounting tools and procedures

Funding Management

AUTONOMOUS

Good knowledge of donor’s interests

Perfect knowledge of donor’s need in terms of proposal

Contract Management

MASTER

Able to produce a complex financial report

Able to detect over or under spending of financial a contract and find appropriate solutions/amendments

Able to manage an allocation table

Perfect knowledge of mission donor’s requirements in terms financial reporting

Internal Control

AUTONOMOUS

Sound knowledge of accounting checklists and ability to perform those checks with adequate sampling + spot gaps

Excellent knowledge of MSF expense validation procedures and supporting documents

Management Control

UNDER SUPERVISION

Able to extract data and format it to provide information on cost evolution on cost by nature

Excel

MASTER

Good: Pivot table, vlookups

Transversal Competencies

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Commitment to MSF’s Principles

Demonstrates loyalty, awareness and respect for MSF’s values

Expresses his/her interest by talking/asking/giving informed opinions about MSF’s activities.
Expresses he/she wants to work with MSF because of its principles and mission.
Overtly expresses his/her satisfaction at belonging to MSF and defends MSF’s social mission.
Refers to beneficiaries* when speaking about his/her own work.
Always transmits a positive image of MSF in front of both colleagues and external people.
Translates the principles of MSF into actions.

Behavioural Flexibility

Adapts behaviour to the needs of the situation

Accepts decisions which are not completely in line with his/her personal opinions.
Is flexible in applying and adapting procedures.
Adapts his/her behaviour to the characteristics of the interlocutor and/or situation.
Learns from problems and difficulties, becoming more competent at resolving similar situations in the future.
Looks for adaptable solutions in order to achieve objectives.
Reassesses priorities when circumstances change, focusing on objectives.

Results and Quality Orientation

Improves performance and sets ambitious and realistic goals

Strives to continually improve work methods.
Suggests news ways of increasing efficiency in his/her field of action.
Demonstrates a continuous learning attitude.
Sets as an objective the improvement of the process.

Teamwork and Cooperation

Encourages, engages and motivates people to work as a team

Shows he/she values the experience and input of other team members through empathetic communication.
Makes decisions taking into account how they affect the team.
Actively seeks input from team members to define how they will work together.
Makes sure the common objective is known and supported by all the team.
Works to achieve cohesion and a spirit of cooperation in the team.
Involves the team in the decision-making process that may affect all its members.

People Management and Development

Gives feedback and sets limits

Informs and gives feedback about results achieved by the team.
Individually rectifies ineffective behaviour through constructive feedback.
Acknowledges the positive performance of his/her collaborators, using suitable techniques for the follow-up appraisal.
Manages any discrepancies between team members’ expectations and the reality of their situation.
Is approachable and makes time for all team members.

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