OS01500
ASSISTANT CHEF DE MISSION
Niveau 7
Responsabilité Hiérarchique
Chef de mission
Responsabilité Fonctionnelle
Chef de mission
Domaine Professionnel
Opérationnel
But principal
Seconder le chef de mission dans les tâches administratives relatives aux travaux de coordination, veiller aux bonnes relations avec les autorités locales et nationales, participer à l'analyse et au suivi de la situation du pays, fournir des travaux de traduction et d'interprétation afin de faciliter les tâches de coordination de la mission.
Responsabilités
- Aider le chef de mission à analyser la situation, à diffuser les informations pertinentes à l'équipe de coordination, les informer des problèmes majeurs, mettre à jour ces informations pour les documents internes de MSF et émettre des recommandations quant à la justesse des activités organisationnelles et des comportements individuels.
- Bien connaître ses homologues dans les différentes administrations et classer les contacts terrain (autres ONG, agences de l'ONU, autorités locales, etc.). S'assurer qu'ils peuvent être contactés aisément pour faciliter l'organisation de rendez-vous ou de réunions.
- À la demande du chef de mission, représenter MSF lors d'événements (ONG, institutions officielles, administrations, etc.).
- Effectuer le suivi des dossiers administratifs tels que l'enregistrement de MSF dans un pays, les permis de travail, les politiques d'immigration, les protocoles nationaux, etc.
- À la demande du chef de mission, préparer et conduire les briefings portant sur la situation du pays et destinés aux employés régionaux et internationaux nouvellement arrivés. Traduire des documents et effectuer des missions d'interprétation le cas échéant.
Éducation
Études de niveau
universitaire ou similaire.
Expérience
- Expérience dans l'aide humanitaire, de préférence au sein de MSF. Très bonne compréhension du fonctionnement des différentes administrations du pays (indispensable).
Language Level Description
B1 Independent User
Threshold or intermediate
- Can understand the main points of clear standard input on familiar matters regularly encountered in work, school, leisure, etc.
- Can deal with most situations likely to arise while travelling in an area where the language is spoken.
- Can produce simple connected text on topics that are familiar or of personal interest.
- Can describe experiences and events, dreams, hopes and ambitions and briefly give reasons and explanations for opinions and plans.
Technical Skills
This job doesn't have technical skills.
Transversal Competencies
Commitment to MSF’s Principles
Demonstrates loyalty, awareness and respect for MSF’s values
- Expresses his/her interest by talking/asking/giving informed opinions about MSF’s activities.
- Expresses he/she wants to work with MSF because of its principles and mission.
- Overtly expresses his/her satisfaction at belonging to MSF and defends MSF’s social mission.
- Refers to beneficiaries* when speaking about his/her own work.
- Always transmits a positive image of MSF in front of both colleagues and external people.
- Translates the principles of MSF into actions.
Behavioural Flexibility
Adapts behaviour to the needs of the situation
- Accepts decisions which are not completely in line with his/her personal opinions.
- Is flexible in applying and adapting procedures.
- Adapts his/her behaviour to the characteristics of the interlocutor and/or situation.
- Learns from problems and difficulties, becoming more competent at resolving similar situations in the future.
- Looks for adaptable solutions in order to achieve objectives.
- Reassesses priorities when circumstances change, focusing on objectives.
Stress Management
Understands other people’ s stress
- Has an understanding attitude towards other people’s mistakes and shortcomings.
- Gives calm and polite answers and repeats them patiently if necessary.
- Uses techniques or plans activities to manage his/her own stress.
- Responds and acts constructively in conflictive situations.
Results and Quality Orientation
Works towards objectives, preserving established standards
- Perseveres until the objectives of the job and the team have been met.
- Complies with the procedures, processes and rules set by MSF.
- Is aware that the purpose of his/her job is to meet the specified objectives.
- Is autonomous.
- Mobilizes resources.
- Analyses problems and constraints.
Teamwork and Cooperation
Shares information and coordinates with team and/or others
- Shares significant information in a timely manner and actively seeks the opinion of team members or others through empathetic communication.
- Allows others to question work/input if this leads to improvement.
- Coordinates with other team members to ensure that common objectives are achieved.
- Shows interest in and empathy with team members.
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