LC00602
DEPUTY COORDINATOR in charge of SUPPLY CHAIN
Level 12
Career Path
Reports to (Hierarchical)
Logistics Coordinator or Supply Chain Coordinator
Reports to (Functional)
Logistics Coordinator or Supply Chain Coordinator
Job Family
Logistics and Supply
Main Purpose
Supporting the Logistics Coordinator or the Supply Chain Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence in coordinating the supply chain activities in the mission and participating and collaborating in the implementation of strategies and support to the field in accordance with MSF protocols, standards and procedures in order to enable the development of the mission and optimize the impact of the medical projects
Accountabilities
- Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and advising the Logistics Coordinator or Supply Chain Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention
- Defining, monitoring, evaluating and ensuring the implementation of the strategies and overall supply activities in the mission, making adjustments where needed, according to MSF standards, protocols and procedures. This includes guaranteeing of the following:
- An efficient supply administration and provision of adapted tools to support the different supply activities
- Standardisation of warehouse management focusing on medical stocks and the interactions with the distribution points. (in case of integration of medical stock under Supply)
- Stability of supply activities within regular and emergency intervention of the concerned projects and manages field visits on regular basis to offer a permanent support to the direct and indirect supply stakeholders
- Validation of the use of the supply related third parties (suppliers, transport companies, freight forwarders,) proposed by the procurement officers, transport manager, together with the technical referents when needed
- Planning, supervising and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required
- Ensuring technical support to his/her team as well as to all other teams in the mission
- Representing MSF in meetings with Authorities and other NGOs at the request of the Logistics Coordinator or Supply Chain Coordinator
- Performing tasks delegated by the Logistics Coordinator or Supply Chain Coordinator, as specified in his/her job description
Education
Essential degree and specialization in Logistics/Supply Chain.
Experience
- Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures.
- Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipments and kits in accordance to the nature of the project).
Language Level Description
C1 Proficient User
Effective Operational Proficiency or advanced
- Can understand a wide range of demanding, longer texts, and recognise implicit meaning.
- Can express ideas fluently and spontaneously without much obvious searching for expressions.
- Can use language flexibly and effectively for social, academic and professional purposes.
- Can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices.
Technical Skills
Warehousing
MASTER
Knowledge of warehouse's devices and premises
Able to design basic warehouse layout
Knowledge of administrative tools and able to provide monthly reports
Be able to follow up monthly data from stock and to prevent stock ruptures and expiry drugs
Able to elaborate procedures on safety and security
Able to elaborate procedures on good distribution practices
Able to elaborate procedures on quality control
Able to define picking packing techniques according to the item typology
Able to define stock management theories according to the item typology.
Transport
MASTER
Knowledge on freight forwarding (local and international)
Able to calculate and analyse transport costs according to different modes
Able to calculate transport lead times
Able to follow up transport claims
Knowledge for good distribution practices on transport
Knowledge of IATA and other regulations
Knowledge of transport insurance
Able to write local transport contracts.
Customs
MASTER
Knowledge of freight forwarding from a custom point of view
Understanding of custom cost calculation
Understanding of the local custom process.
Able to identify the key actors of the importation process
Procurement
MASTER
Able to analyse a market (local)
Knowledge of negotiation/consultation techniques
Knowledge of supplier's evaluation techniques
Capacity to translate requirements into sourcing strategy
Able to write complex contracts with suppliers.
Supply IS
MASTER
Able to put in place procedures to guide basic users
Able to control the procedures are in place
able to configure the tools and master data
Able to keep the tool updated
Able to make daily reports form the tool.
Demand Planning
MASTER
Able to elaborate order and distribution planning (ability to manage forecast, supply chain factors, contract with suppliers, constraints and lead-times to issue planning).
Customer Service Management
EXPERT
Able to write service level agreement (SLA)
Able to determine mutually satisfying goals (shared KPIs).
Supply process Synchronization
EXPERT
Able to design and optimize supply flows
Able to organize all the resources contributing to the supply chain
Able to design specific indicators and analyse them on the entire supply chain and to take corrective actions.
Transversal Competencies
Strategic Vision
Has an overview and links current actions with organisational objectives
- Contributes towards the global vision.
- Relates the objectives of his/her project to MSF’s objectives.
- Is able to distinguish between working activities that give value to MSF’s objectives and those that do not.
- Sets and maintains an order of priorities in his/her work according to MSF’s strategic objectives.
Service Orientation
Anticipates clients’ needs
- Anticipates the need to offer information about the services provided.
- Offers services that deliver added value to clients.
- Responds to clients’ needs even when the demand is not explicit.
- Thinks about the effect of his/her actions on others.
- Is proactive in ascertaining the future needs of clients and understanding their underlying needs.
Teamwork and Cooperation
Builds team spirit within the organisation
- Fosters and encourages collaboration between members of different teams, services and departments, even in difficult situations.
- Explains to others (in meetings, speeches, etc.) the importance of working in teams.
- Acts by example.
Leadership
Uses actions and indirect influences to persuade
- Gives solid and coherent arguments to support his/her points to the interlocutor, stressing the key information.
- Uses different communication tools and means (internal and external resources) to get the message across.
- Selects communication strategies to have a persuasive impact on the interlocutor.
- Seeks backup from experts and third parties to strengthen his/her point of view.
- Manages his/her emotions.
People Management and Development
Works on the growth and development of team members
- Offers each team member an equal opportunity to succeed.
- Publicly acknowledges good performance and positively reinforces it.
- Considers the personal development of each team member and proposes an individual development plan.