AC00300
FINANCE COORDINATOR
Level 13
Career Path
Reports to (Hierarchical)
Head of Mission
Reports to (Functional)
HQ-based Financial referent (controller in the cell)
Job Family
HR & FIN
Main Purpose
| Defining, coordinating and monitoring the implementation and management of finance strategies, policies, internal control and all financial administrative and legal issues in the mission,in line with the context and operational challenges and MSF protocols,standards and procedures, in order to provide accurate, transparent, timely and reliable financial information to the organization and third parties on the allocation of resources in the projects
Accountabilities
- As an active member of the CMT, participating in the definition of the missions objectives and strategies in collaboration with the CMT, planning, implementing and monitoring the financial operational and budget needs, anticipating changes and challenges and planning accordingly, in order to ensure budgets are relevant and appropriate
- Defining the financial strategy for the mission together with the Head of Mission, assessing and mitigating the financial risks of the mission and ensuring the implementation of a relevant mission organizational set up and a reliable internal control system, in order to meet all financial obligations while keeping financial ethics respected at all times within the mission
- Ensuring proper implementation and respect of MSF policies and guidelines, ensuring they are aligned with legal requirements and within the national legal framework, and designing or adapting relevant local policies, procedures and tools for optimized management of the mission's financial resources
- In collaboration with the technical referent at HQ, managing the funding agreements with donors e.g. coordinating and preparing proposals and financial reports to donors and managing donor contracts
- Coordinating and ensuring the efficient management of the treasury including the whole accounting of the mission, in order to ensure the smooth running of operations at all times and maintaining as much control as possible on security risks. This includes among other things, defining minimum levels of cash, anticipating planned expenditures, managing local bank accounts and transfer of funds, managing contacts with banks and/or other financial institutions at mission level, and monitoring the payment of suppliers and staff salaries.
- Providing regular and adequate indicators to monitor the financial health of the mission and providing relevant cost analysis, regularly monitoring of expenses vs budget, analyzing variances and suggesting corrective actions when needed. Being responsible for the management, supervision and development of the finance team, including coaching, training, motivating and ensuring their capability, detecting potential conflicts and finding solutions when necessary. Sensitizing key executive staff such as coordinators, budget holders and relevant management on financial risks and the extent of their financial responsibilities
- Ensuring the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff's development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the finance activities
- Coordinating and overseeing the monthly and yearly closing of accounts with the aim that the statement reflects the financial reality of the mission.
Education
- Essential degree in Economics/Finances
- For OCA: higher vocational training in Business Administration /MBA)
Experience
- Essential two years experience in budget management
- Essential two years experience in team management
- Desirable in MSF or other NGOs
- Desirable experience in developing countries
Language Level Description
C1 Proficient User
Effective Operational Proficiency or advanced
- Can understand a wide range of demanding, longer texts, and recognise implicit meaning.
- Can express ideas fluently and spontaneously without much obvious searching for expressions.
- Can use language flexibly and effectively for social, academic and professional purposes.
- Can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices.
Technical Skills
Money/Cash Management
EXPERT
Perfect knowledge of MSF security/cash guideline/procedures and able to implement them
Book-keeping
AUTONOMOUS
Good knowledge of MSF mission accounting tools and procedures (chart of accounts and allocation table, description grid, closing,...)
Excellent knowledge of Saga
Able to analyse accounting books/entries
Funding Management
MASTER
Sound knowledge of donor’s interests
Be able to adapt MSF funding strategy at mission level
Contract Management
MASTER
Able to produce a complex financial report
Able to detect over or under spending of financial a contract and find appropriate solutions/amendments
Able to manage an allocation table
Perfect knowledge of mission donor’s requirements in terms financial reporting
Internal Control
MASTER
Familiar with procedures and processes of dept. other than finance (support functions)
Able to identify gaps across procedures
Good Knowledge of best practices of financial control
Budget Management
MASTER
Sound knowledge of budget tools, processes and procedures
Ability to put in place a forecast
Ability to model different scenarios
Management Control
MASTER
Good knowledge of cost analysis methodologies
Ability to underline relevant points of attention
Good knowledge of KPIs: can define relevant KPIs for project/mission activities
Excel
MASTER
Good: Pivot table, vlookups
Transversal Competencies
Strategic Vision
Has an overview and links current actions with organisational objectives
- Contributes towards the global vision.
- Relates the objectives of his/her project to MSF’s objectives.
- Is able to distinguish between working activities that give value to MSF’s objectives and those that do not.
- Sets and maintains an order of priorities in his/her work according to MSF’s strategic objectives.
Planning and Organising
Enables others to organize
- Provides support and offers alternatives to ensure that everyone in the team is able to plan/organise his/her own job.
- Ensures objectives are well defined, shared and acknowledged by the whole team.
- Involves the team in discussions on planning to increase efficiency.
- Is able to use other people’s planning to monitor activities.
- Enables others to organise and plan ahead, based on clear and structured vision.
- Organises plans and objectives according to the long-term vision.
- When a new situation arises, foresees the time required (by him/herself and others) and makes small organisational or time-related changes to deal with it.
- Provides reports from meetings with main points agreed and next steps proposed.
- Makes sure that everyone involved in a task is aware of its existence, knows the expected results and by when they are to be achieved.
Teamwork and Cooperation
Builds team spirit within the organisation
- Fosters and encourages collaboration between members of different teams, services and departments, even in difficult situations.
- Explains to others (in meetings, speeches, etc.) the importance of working in teams.
- Acts by example.
Leadership
Uses actions and indirect influences to persuade
- Gives solid and coherent arguments to support his/her points to the interlocutor, stressing the key information.
- Uses different communication tools and means (internal and external resources) to get the message across.
- Selects communication strategies to have a persuasive impact on the interlocutor.
- Seeks backup from experts and third parties to strengthen his/her point of view.
- Manages his/her emotions.
People Management and Development
Works on the growth and development of team members
- Offers each team member an equal opportunity to succeed.
- Publicly acknowledges good performance and positively reinforces it.
- Considers the personal development of each team member and proposes an individual development plan.